Photo Shootout Terms & Conditions

General Terms & Conditions

Registrations are non-refundable, but transferrable. Please contact us here to make a transfer of registration enquiry.

Successful registration for The Photo Shootout is deemed as acceptance of these Terms & Conditions.

The event organizer (The Organiser) is The Allan Family Trust T/As Ben Allan Photography – ABN: 85 761 723 019

Entry into the Competition is open to all persons except staff of the Organiser and their immediate families and people involved in the administration or judging of the Competition.

The cost of registration is: Early Bird (up until 12:00am 30th of July) $65; Standard (up until 12:00am 3rd of September) $85 and; Late Registration (online up until 9:00pm 15th of September or cash only on the day) $95.

All photographs must be taken between 4:00pm Friday the 16th of September and 3:59pm Saturday the 17th of September 2016

Images must be submitted on the supplied USB’s to an approved Photo Shootout station by 4:00pm on Saturday the 17th of September 2016

Images must have been taken on the Sunshine Coast, within the boundaries of the Glasshouse Mountains region (south), Noosa region (north) and the Sunshine Coast Hinterland (west)

The first image submitted must be an image of your ID tag, taken on the same camera that you will use to capture your competition images. This allows us to establish a shutter count at the beginning of the competition, authenticating all subsequent images as captured in the competition period.

You may enter into up to three (3) categories with your registration.

Up to three (3) images are allowed to be submitted per category.

Category Definitions & Rules

Landscape: Landscape photographs are images if nature and our natural surroundings, including some aspect of the environment. This may include other man-made structures, such as houses, buildings, infrastructure or objects, but must include these objects in its natural surroundings.

Seascape: Seascape photographs are images of and including the ocean, beaches, seaside objects and infrastructure. This may include river mouths and inlets. Images of water, but not directly related to the ocean or a coastal scene are deemed as Landscape (such as waterfalls, creeks, canals and rivers).

Night & Astro: Night and Astronomical photographs are captures post sunset, which will be determined from the Bureau of Meteorology at the time of the Festival. It must be evident in the photograph that the image was captured at night (i.e. – no studio photographs solely lit by controlled lighting).

People & Portraits: People and Portrait photographs must contain at least one human individual.

Sports & Adventure: Sports and Adventure photographs must capture a form of physical or sporting activity in action. For example, an image of a cyclist standing next to his/her bicycle would be deemed People & Portraits, where an image of them riding their bicycle would be considered Sports & Adventure.

Creative & Illustrative: Creative and Illustrative images must have a foundation and base in photography. Any form of creative manipulation of the photograph/s is acceptable, however if judges doubt the image started as a photograph, you may be asked to produce the raw or unedited original file.

Phonetography: Phonetography photos must be captured with a multi-purpose mobile communication device that has a camera build into the hardware. Images may be edited off the device in your choice of editing software, but meta data must show that the image was captured on a mobile communications device.

Shooting & Submission

All submitted images should be formatted in the JPG file format, in RGB colour mode (preferably AdobeRGD 1998). The shortest dimension should be a minimum of 2048 pixels (ie. at least 2048 pixels wide for portrait orientation, or 2048 pixels high for landscape orientation). Some minor variance in size may be considered acceptable at the judges’ discretion. No concession by the judges will be made for poor quality files.

All Entries must be taken in a safe and lawful location and manner. The Organiser will not be held responsible for a Registrant taking a photograph in circumstances that pose a risk of personal injury or legal implications.

The following types of entries will not be accepted:

Entries that contravene any law, infringe the rights of any person or are obscene, offensive, potentially defamatory, discriminatory, indecent or otherwise objectionable or inappropriate (this includes, any content involving obscene nudity, malice or excessive violence);

Entries that violate another person’s copyright or intellectual property rights;

Entries that condone or promote illegal activity;

Entries that are misleading, fraudulent or deceptive;

Entries that include language or imagery that is discriminatory, rude or harassing;

Entries that are spam or intended to cause technical disruptions to email servers;

Entries that are considered by the Organiser to be potentially distressing;

Entries that communicate a potentially objectionable or inappropriate advertisement or message.


Judging will be conducted by a panel of judges chosen and established at the sole discretion of The Organiser. Judging of images will be measured against a set of criteria, with each judge providing a score for each criteria component. These scores will then be averaged across the judging panel to provide a single score for each criteria. These criteria scores will then be combined to determine an image score. The images with the highest image scores will be selected as finalists, with the highest score being the category winner. The overall competition winner will the registrant with the highest overall score from their top three (3) submitted images.

The Organiser’s decision on all matters relating to the Competition will be final and no correspondence regarding judging or organisation of the Competition will be entered into.

Where the Organiser disqualifies any Entry, the Organiser has no obligation to notify the Entrant of such disqualification or to provide any justification for or enter into any correspondence relating to such disqualification.


All prizes must be taken as offered. Any non-monetary prize, or any unused portion of a non-monetary prize, is not transferable, exchangeable and cannot be redeemed as cash. Each prize is valued in Australian dollars. The accepts no responsibility for any variation in the value of any non-monetary prize or any ancillary costs incurred by the prize winner in claiming a prize.

Prize winners are advised that tax implications may arise from their prize winnings and they should seek independent financial advice prior to acceptance of their prize.

All non-monetary elements of prizes are subject to availability with no cash alternative and such elements are non-transferable and non-refundable. Prize winner(s) cannot change, vary, substitute or extend any element of a prize (in whole or in part).

If a prize winner is unable to claim any non-monetary prize during any applicable time period, that person forfeits that prize with no compensation or further liability of the Organiser.

If a prize or a portion of a prize is unavailable, for whatever reason, the Organiser may substitute the prize for a prize of equal or greater value.

The Organiser reserves the right to ask a prize winner to provide proof of identity and proof of residency at the nominated prize delivery address. Identification considered suitable for verification is at the discretion of the Organiser.

Use of Entries & Licensing

Naturally, all Participants retain any copyright they own in their Entries. We respect the copyright of all artists.

Any submitted Entry may be used by the Organiser  (and any person authorised to do so by the Organiser) solely for the purpose of marketing and promoting the Festival, Event and Competition and future Festivals, Events and Competitions, including for the purpose of:

  1. judging the Competition;
  2. displaying the Entries on the Festival’s website, The Organiser’s website and websites of partners;
  3. displaying the Entries at the Festival or subsequent exhibitions directly related to the Festival, Event or Competition;
  4. displaying the Entries in a book, diary, calendar or magazine or similar published work (whether print or digital);
  5. publishing the Entries on posters, banners or similar to promote the Festival, Event or Competition;
  6. publishing the Entries on postcards to promote the Festival, Event or Competition;
  7. cropping and re-sizing the Entries as necessary to fit pre-defined formats to promote the Festival, Event or Competition;
  8. sub-licensing the Entries to the media for reproduction in connection with the Festival, Event or Competition;
  9. including the Entries within any materials promoting the Festival, Event or Competition; and
  10. including the Entries in any compilation publication published to celebrate any anniversary of the Festival, Event or Competition, without further remuneration or reference to the participant. Creative control over the use of the Entry in any feature, including features produced for the purposes set out above, will remain with the Organiser at all times.

Each Entrant grants the Organiser a non-exclusive, irrevocable licence in each Entry throughout the world in all media for the uses described above for 2 years following the date of announcement of the winners on the 18th of September 2016.

Each Entrant must insert copyright information in the meta data but not watermark Entries. The Organiser will watermark the photographer’s name on any images supplied for online promotion of the Exhibition and Competition. The Organiser can not assume any responsibility and are not liable for the misuse of Entries after their initial publication by the Organiser.

If the Organiser wishes to make any use of an Entry that is not permitted under the above terms, the Entrant will be contacted and given the opportunity to negotiate any such usage with the parties concerned independently of the Festival.

The Promoter enables Google image indexing on the Website and Participants acknowledge and accept that their Entries may appear in Google’s image search results. The Organiser can not be liable for any unauthorized use due to Google image indexing.

Copyright & Authenticity

Each Entrant warrants to the Organiser that each Entry is an original artistic work of the Entrant which does not infringe the rights, including copyright and privacy rights, of any third party. Each Entrant agrees to indemnify the Organiser against all costs or loss suffered as a result of any claim by a third party arising from a breach of the warranty set out in this term.

Each finalist Entrant agrees to be interviewed, photographed and/or filmed at any time by the Organiser. There is no obligation upon the Organiser to use such images or footage but, if the Organiser elects to do so, the winner consents to the Organiser using their name, likeness, image and/or voice in any media for the purpose of promoting the Festival, Event or Competition (including any outcome), the Organiser, for an unlimited period of time without remuneration.

By entering the Competition the Entrant acknowledges and agrees that the Competition and any subsequent use of their Entry in accordance with these terms does not create a relationship between the winner and the Organiser of employer and employee, principle and agent, partnership or joint venture.

The Organiser reserves the right to verify the validity of Entries at any time and reserves the right to disqualify any Entrant who tampers with the entry process (including but not limited to tampering by way of the utilisation of techniques designed to avoid the payment of entry costs) or who submits an Entry that is not in accordance with these rules. Failure by the Organiser to enforce any of its rights at any stage does not constitute a waiver of those

Personal Information & Privacy

The Organiser collects personal information in order to conduct the promotion and may, for this purpose, disclose such information to third parties (including partners), including but not limited to agents, contractors, service providers, prize suppliers and, as required, to Australian regulatory authorities. Entry is conditional on providing this information. The Organiser may, for an indefinite period, unless otherwise advised, use the information for promotional, marketing, publicity, research and profiling purposes, including sending electronic messages or telephoning the entrant. Entrants should direct any request to opt out, access, update or correct information to the Organiser.

The collection, use and disclosure of personal information provided in connection with this Competition is governed by relevant privacy legislation

By entering this Festival, Event and Competition, the entrant consents to receipt of any email regarding the Festival, Event or Competition, and other emails which inform the entrant of the Organiser’s other publications, products, services and events and to promote third party goods and services it may be interested in.

Additional Terms & Liability

If, for any reason, the Competition is not capable of running as planned for reasons beyond the control of the Organiser, the Organiser may take any action available, including canceling, terminating, modifying or suspending the Competition.

The Organiser and companies associated with the Competition will not be liable for any loss (including indirect or consequential loss), damage or personal injury which is suffered or sustained (including where caused by any person’s negligence) relating to the Festival, Event or Competition, or the awarding or taking of any prize, except for any liability which cannot be excluded by law.

Nothing in these Terms and Conditions limits, excludes or modifies or purports to limit, exclude or modify the statutory consumer guarantees as provided under the Competition and Consumer Act, as well as any other implied warranties under the ASIC Act or similar consumer protection laws in the State and Territories of Australia (Non-Excludable Guarantees). Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Organiser (including its respective officers, employees and agents) excludes all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of the promotion.

Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Organiser (including its respective officers, employees and agents) are not responsible for and exclude all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of: (a) any technical difficulties or equipment malfunction (whether or not under the Organiser’s control); (b) any theft, unauthorised access or third party interference; (c) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Organiser) due to any reason beyond the reasonable control of the Organiser; (d) any variation in prize value to that stated in these rules or in the Competition information on the Competition website; (e) any tax liability incurred by a winner or entrant; or (f) use of the prize.



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